General T&Cs

  • · Should your venue be situated more than 100km from Gauteng, we would require accommodation at the
  • venuefor both the DJ & assistant.
  • · We are available to meet with the Bride & groom during our office hours which are 08h00 – 17h00, Monday to
  • Friday. No meetings will be conducted Sundays or Public Holidays.
  • · All bookings will only be confirmed once we receive our DJ Packages document signed and received along with
  • proof of payment. If no DJ Packages document is received, but a booking Fee has been paid, we assume you
  • have read through our terms and documents and hereby agree to these terms.
  • · Pro DJ Weddings , his employees or any person employed at a function will not accept responsibility and will
  • not be held liable for any loss, damage, or injury to persons or property, of the client or associated with the
  • client due to negligence or any other cause whatsoever. While every precaution will be taken to ensure the
  • safeguarding of your belongings, Pro DJ Weddings will not be liable for loss, theft or damage to any property
  • whatsoever (décor, gifts, valuables, etc)
  • · Pro DJ Weddings reserve the right to limit hours after midnight to 02h00. This can be discussed by prior to
  • or on the night. All hours to be paid in cash/Eft before the hour is rendered. After midnight hours are charged
  • at R300.00 per hour.

ACCESS TO PERFORMANCE AREA

  • · We require access to the function room at least 6 hour prior to the start time to set up the equipment. It is the
  • clients responsibility to inform the venue that we can only set up in a limited window of time which will relate
  • too access too the performance area and the optional extras you may have chosen. The client will ensure that a
  • parking space is allocated to Your DJ for the duration of the engagement (including time to load and unload
  • equipment), as close as possible to the entrance nearest to the designated setting up area in the performance
  • area.

Music Suggestion List

  • · We take suggestions of music from the yourself and from guests prior too or on the night of your event. This is
  • so that we can formulate an idea of what music you personally prefer & we will always try our best to play that
  • music, but not all of the tracks will be played & in some situations we may only play a limited number of tracks
  • if it means that more of your guests will dance. We also reserve the right to use our professional judgement on
  • the night with regards to requests.
  • Sound Equipment & Liability
  • · Should a member attending the function or anyone, directly or indirectly, associated with the function,
  • damage with or without intent, the DJ’s equipment, the client will be liable for the cost of these repairs or
  • replacement.
  • · For an outdoor event, a guest list greater than 110 PAX & up to 200 Pax or certain large venues in Gauteng
  • there will be an additional charge of R350.00 for additional PA. Payment will be included upon confirmation
  • of your function. Should we be supplying Sound equipment for a band/singer, Pro DJ Weddings reserve the
  • right to charge a minimum fee of R550.00 for extra gear
  • · Should any equipment be damaged, lost or stolen due to the above mentioned, or any other reasons, the client
  • may not claim non-rendering of services and will be held liable for the repair or replacement of such
  • equipment.
  • · We reserve the right to cease all sound operation if power supply outlets do not meet our minimum
  • requirements. this is to safeguard you, the client for any further damages to our sound equipment.
  • · Should you require your DJ to be available and set up sound for a rehearsal of your Wedding Ceremony, a fee
  • of R250.00 is due.

Copyright Of Video & Images

  • · Pro DJ Weddings reserves the right to take footage (still photographs and/or video footage) of any function
  • that we are involved in, be it directly or indirectly, and reserves the right to use such material for advertising
  • purposes (Our website – www.prodjweddings.co.za & Facebook Page). These Photographs will be edited & put
  • onto a Dropbox Link and sent to you within 14 working Days. These Photos include our Branding.
  • · A Blog of these photos is put onto our website for you to share with your friends – Follow the link
  • https://www.prodjweddings.co.za or Facebook www.facebook.com/prodjweddings
  • · The client hereby waives copyright to such material.
  • · “FREE Professional Photos” included in all Wedding packages is limited to Decor, Dance floor and venue and
  • of course the guests. Pro DJ Weddings reserves the right to limit the number of images loaded onto our
  • Dropbox Account for you to access. These Images will have our logo on. This service does not
  • replace/constitute as “Official Photographer” It is the responsibility of the Bride & Groom to Book their own
  • Professional Photographer. Should you prefer a CD with these images, a fee of R250.00 will be charged.
  • · Should no images be taken at your Wedding, this service cannot be exchanged for cash or any form of
  • remuneration. Abuse:
  • · Should any member attending the function abuse the DJ in any way, be it physical, verbal and/or other,
  • he/she reserves the right to and may decide to immediately cease the rendering of services. This is for the
  • safety of all concerned.
  • · Should any of the DJ’s equipment be in danger at any point for whatever reason, he/she again reserves the
  • right to and may decide to cease or alter the rendering of services. This is due to the fact that the client is
  • responsible for all equipment on site. The entertainer is to offer his/her professional opinion hereon.
  • · Should the abuse clause be required, the entertainer has the right to claim remuneration. He/she is entitled to
  • claim for the actual number of hours worked or the minimum number of hours (whichever is greater) plus any
  • additional expenses incurred (transport, accommodation or other).
  • · Please note that this is only a last resort, as the entertainer will be required to explore all other available
  • avenues before a decision is made to implement the clause. We are concerned about you, the client, just as
  • much as our staff.

Mishaps and “Acts of God”

  • · Our equipment is maintained to our standards and serviced as required. As with any electronic equipment,
  • occasionally problems occur. Should a problem occur with the equipment, the best attempt will be made by
  • the entertainer to replace or make do with this or other equipment. Should all attempts fail, we cannot be held
  • liable for the failure of the function. Payment to that point will still need to be rendered.
  • · Please Note that power failures or scheduled Load Shedding procedures do not entitle the client to claim non-
  • rendering of services. The DJ is NOT responsible for electrical failures or load shedding at the respective
  • Venue.

Cancellation DJ booking has been confirmed:

  • · A 50% Booking fee is required to book your Wedding DJ.
  • · If Function is posted or cancelled, you, the client will be liable for a portion of the agreed fee as set out below
  • (See Cancellation Terms below), Pro DJ Weddings reserve the right to charge a cancellation Fee as described
  • below.
  • · If a function is cancelled 6 months or more prior to the confirmed function date,20% cancellation fee of
  • the total account (as per the original quote) is due is payable.
  • · If a function is cancelled 5 months prior to the confirmed function date, 30% cancellation fee of the total
  • account (as per the original quote) is due and payable.
  • · If a function is cancelled 4 months prior to the confirmed function date, 40% cancellation fee of the total
  • account (as per the original quote) is due and payable.
  • · If a function is cancelled 3 months prior to the confirmed function date, 50% cancellation fee of the total
  • account (as per the original quote) is due and payable.
  • · If a function is cancelled 2 months prior to the confirmed function date, 75% cancellation fee of the total
  • account (as per the original quote) is due and payable.
  • · If a function is cancelled 1 month prior to the confirmed function date, 100% cancellation fee of the total
  • account is payable (as per original quote) is due and payable
  • · The client must confirm all changes and cancellations in writing.
  • · A 10% admin fee will be charged on all bookings that are outside of the above cancellation clause.
  • · Your cancellation will only be confirmed once your balance due has been settled. Proof of payment is required.
  • · if you, the client has booked a DJ & PHOTO BOOTH Package, a cancellation fee will be charged for BOTH
  • · Dates & Venues are not transferable – a new Quotation & Booking Fee would be required in order to secure
  • our services for a new venue or date.

Photobooth T & C’s

  • · A 50% Booking Fee is required to book and secure a date. An invoice will be sent to you with our banking
  • details.Cancellation Fees are as follows: If Function is posted or cancelled, you, the client will be liable for a
  • portion of the agreed fee as set out below (See Cancellation Terms below), Pro DJ Weddings reserve the right
  • to charge a cancellation Fee as described below.
  • · If a Photobooth is cancelled 6 months or more prior to the confirmed function date, 20% cancellation fee of
  • the total account (as per the original Package Booked) is due is payable.
  • · If a Photobooth is cancelled 5 months prior to the confirmed function date, 30% cancellation fee of the
  • total account (as per the original Package Booked) is due and payable.
  • · If a Photobooth is cancelled 4 months prior to the confirmed function date, 40% cancellation fee of the
  • total account (as per the original Package Booked) is due and payable.
  • · If a Photobooth is cancelled 3 months prior to the confirmed function date, 50% cancellation fee of the
  • total account (as per the original Package Booked) is due and payable.
  • · If a Photobooth is cancelled 2 months prior to the confirmed function date, 75% cancellation fee of the
  • total account(as per the original Package Booked) is due and payable.
  • · If a Photobooth is cancelled 1 month prior to the confirmed function date, 100% cancellation fee of the
  • total account is payable (as per the original Package Booked)

Sound and Events

  •  Pro DJ weddings offer free videos and Monograms in any quote and ask clients to communicate with
  • photographers to work with us to offer this to our clients and for our self promoting sites
  •  Pro DJ Weddings will comply with venue rules
  •  Pro DJ Weddings will supply sound to Ceremony , cocktail hour and reception in any quote we do with
  • microphones in all areas of the event
  •  in case of power shut down we will carry a battery powered speaker only for background sound and small
  •  speeches
  •  Pro DJ Weddings is Samro registered MDJ – MOBILE DISC JOCKEYS License number 00269645
  •  Pro DJ Weddings do not carry a back up generator this should be supply with the venue